Private Events at
The Woodlands

Celebrate your special event with us!

The historic Hamilton Mansion, cultivated rural landscape, and Victorian-era cemetery grounds provide the perfect setting for celebrating weddings, receptions, cocktail hours, corporate events, staff retreats, birthday parties, and family reunions. The Woodlands is pleased to make the mansion, stable, and grounds available to rent for private events.

For more details and descriptions of available spaces, click here.

If you're interested in hosting your next event at The Woodlands, or for more information including rates, complete the Event Information request form. Please see our Frequently Asked Questions below for some helpful answers about rentals.

We are currently booking for 2024 and 2025. Get inspired with this August wedding at The Woodlands, featured in Philly Magazine.

Meet Kate and Lucas

Visit our photo gallery to get inspiration for your event at The Woodlands.

Name

First Name

Last Name

Additional Name(s)

Let us know your fiancé's name, whether you're honoring or memorializing a loved one, the name of your department, etc.

Email Address

Are you a current Member of The Woodlands?

www.woodlandsphila.org/membership

Yes

What type of event are you interested in hosting?

If "Other" please describe

What style of meal are you planning for your event?

Check all that apply.

Food Truck

Cocktail Style

Plated Dinner

Buffet

A toast

We won't be having a meal

Not Sure Yet

Will you be serving alcohol?

Guest Count

If your guest count is in flux or yet to be determined, please include an estimate (ie 50 - 75, around 125, etc).

Preferred Dates

To provide you with the most accurate information about our availability, please indicate your preferred year, season, month, or specific dates.

Additional Information

Anything else you'd like us to know about your vision for your event?

Thank you for your interest in hosting your event at The Woodlands. Once submitted, please allow 7 days for a response from The Woodlands Staff.

Learn about our unique rental offerings at The Woodlands, including guest counts, accessibility information, rental hours, and more:

How much does it cost to get married at The Woodlands?
For more information about tours, open dates and venue pricing, please fill out a Request Form.

How many guests can The Woodlands accommodate?
The mansion can accommodate 60 people for a sit-down style event and 125 for a cocktail style party. Anything larger will require the use of our outdoor spaces.

Can I take my engagement or wedding photos at The Woodlands?
For all photography on site, a signed permit and fee are required. Please reach out to events@woodlandsphila.org for more information.

Are the grounds and reception area wheelchair accessible?
The grounds, the first floor of the mansion, and the restrooms are wheelchair accessible. We have a portable ramp for the front steps so please be sure to let our staff know if you will need to use it for your event.

Is there a ceremony-only option?
The rental is yours do what you would like, whether that be Ceremony only, Reception only or both.

How many hours do you allow a party to be here?
Our standard event rental period is 7 hours, 2 hours for set-up, 4 hours for the event and 1 hour for clean-up (rental events end by 10pm). Additional event hours may be purchased a la carte.

Is there onsite parking?
Yes, we have ample roads to provide free parking for your guests.

Can we choose the vendors, or do you work exclusively with a certain set?
For tents and other rentals, The Woodlands has an exclusive relationship with Ocean Tents. For all other vendors, including catering, staffing, photography, flowers/decor, music, and more, we do have a number of preferred businesses who are familiar with the quirks of our historic mansion and grounds, but you are free to choose to work with any vendors. If there are specific vendors you'd like to use, feel free to include that information on your inquiry form.

What if it rains?
For all events, we require a rain plan. Depending on the size of your event, a tent rental may be necessary.

Can I have a DJ or live band?
We have the capacity to accommodate a wide range of music options, and have no noise restrictions onsite.

Does The Woodlands provide event staffing?
The rental of The Woodlands for your private event does not include event staff, but can supply recommendations upon request. Any set up, event logistics, clean up, or day-of support will need to be provided by you.

May we serve alcohol?
Yes, however we require day-of event insurance. We can provide more information as needed.

Are there restrictions on décor?
Because of the historic nature of the house, no glue, nails, tape, command hooks or tacks can be used while decorating. The following items are also prohibited: open flame, including sparklers, glitter, confetti and smoke machines. Final approval on all decorations is at the discretion of the site staff.

Any other rules I should be aware of?
In addition to our site rules and regulations, The Woodlands is a non-smoking site.

Private Events at The Woodlands

Celebrate your special event with us!

Private Events at
The Woodlands